CLINICBOX · ON-PREM AI SCRIBE

AI scribe for therapists.
Your data never leaves the box.

Name: ClinicBox
Brand: ClinicBox
Price: 1500 USD
Availability: PreOrder

ClinicBox is a small appliance you plug into your office network. It drafts SOAP, DAP, BIRP, and EMDR notes in under a minute — and your session audio never leaves the room.

You're on the waitlist. We'll email you when the next batch ships.

No credit card. Just an email to hold your spot in the first shipment.

120K+

US private-practice mental health clinicians — LPC, LCSW, LMFT, PsyD — ClinicBox is built for. The ones who refuse to send session audio to any cloud.

01 · WHAT WE BUILT

A box, not a subscription.
The AI runs locally.

Every cloud AI scribe in this category — Upheal, Mentalyc, Blueprint — sends your patient's audio through their cloud. Their BAA is paper. Their SOC 2 audits their promises. Neither is an audit of your therapy session.

ClinicBox runs the model on a small box that sits on your desk. The audio doesn't leave the room because it physically can't — there is no second network port and no outbound destination configured. The vendor risk you're managing today doesn't apply, because there is no vendor in the loop.

02 · ARCHITECTURE

Unplug the cable mid-session.
The note keeps generating.

SESSION · 47:12 ELAPSED PACKETS OUT · 0 VERIFIED BY · YOUR ROUTER LOG

LATENCY

~28 sec / note

CLOUD CALLS

Never

BAA REQUIRED

None

VERIFICATION

Your router log

03 · WHAT'S INSIDE

Inside ClinicBox's ARCHITECTURE

A clinically-tuned open-weight model (Llama 3.1 / Qwen 2.5 class). One Ethernet port. One USB-C audio input. A signed and verified update channel. Everything in the box; nothing leaves the room. Pricing comparable, over three years, to the cloud stack you would otherwise rent.

04 · WHAT CHANGES

Five things that change when the AI lives in your office.

F · 01

Your data never leaves the box.

Session audio, transcripts, and notes never traverse your LAN. No cloud vendor in the loop — by architecture, not by promise.

F · 02

SOAP, DAP, BIRP, EMDR from day one.

Notes drafted by a model trained on therapy-session patterns, not general medicine. Fewer edits, better fidelity.

F · 03

Plug in power and ethernet. Done.

No port forwarding. No IT department. Open clinicbox.local from the laptop you already use and run your first session through it the same week.

F · 04

The box keeps working even if we don't.

Model weights are local. Binaries are signed and on-device. You bought a tool, not a subscription to your own data.

F · 05

An honest answer for your intake form.

"This office uses on-prem AI. No patient audio ever leaves this building." One sentence. Defensible. Yours.

05 · HOW IT WORKS

Three steps. Running by your next session.

Reserve

Leave your email. We ship in the order requests arrive — first batches to design partners now.

Plug in

When the box arrives, power + Ethernet into the wall. Open clinicbox.local on your laptop. About 30 minutes.

Record a session

Pair the desk mic or import a recording. Note ready in under a minute. Copy-paste or PDF-export to your EHR.

06 · COST OVER THREE YEARS

Year-three TCO comes out close.

You replace a recurring cloud subscription with hardware you own. The 36-month totals are comparable. The risk profiles are not.

Hardware (one-time)

$1,500

Software (3 years)

~$2,800

$3,564

BAA / vendor risk

Recurring review

None (by architecture)

Price-hike exposure

Compounding (e.g. SimplePractice +69% in 2025)

None on hardware

36-month total

~$2,800

~$5,064

Expected pricing · indicative · may change before general availability. Cloud-stack figures based on Upheal $59/mo + SimplePractice public pricing as of 2026-05.

07 · FROM THE WORKSHOP

Design-partner phase notes, in our own words.

FIELD NOTE · CB-01

Why the ethernet cable is visible from every angle of the chassis.

2026 · 05 · 14→

THREAT MODEL

Our HIPAA-aligned threat model for solo private practice — a working PDF.

2026 · 04 · 22→

CLINICAL VOICE

What 14 private-practice therapists told us about Sunday-night charting.

2026 · 04 · 08→

PRICING NOTE

How we landed on $1,500 + $99/mo — and why year-three numbers come out close.

2026 · 03 · 30→

We are in design-partner phase. The cards above will become real entries (working PDFs, transcripts, pricing memos) before general availability. We will not invent posts to fill this rail; if a card link doesn't yet exist, it stays as a stub with that note.

08 · FAQ

The questions every therapist asks us.

Why hardware? I already pay $59/mo for Upheal or Mentalyc.

Upheal's SOC 2 audit verifies their promises about how they handle audio. ClinicBox makes the audit unnecessary by architecture — there is no vendor process to audit because there is no vendor in the loop. Over 3 years your total cost is comparable: you replace roughly $2,800 of cloud subscription with an Expected $1,500 hardware + Expected $1,200/yr software. Pricing is indicative and may change before general availability.

What if your company shuts down?

The model weights are on your box. The binaries are signed and on-device. We will publish our update-signing keys before general availability. Your box keeps drafting notes regardless of what happens to us.

How do I get notes into SimplePractice or TherapyNotes?

One-click copy or PDF export at launch. Deeper SimplePractice and TherapyNotes integrations are on the roadmap, targeted for the quarter after general availability. If you require a deep EHR integration today, ClinicBox is not the right fit yet — we'll tell you that on a call.

Is the box HIPAA compliant?

"HIPAA compliant" is not a certification — it is a set of practices, and the practice owner is the covered entity. ClinicBox is designed so you stay the only party with access to PHI; there is no business associate involved in the AI step. We publish our threat model and provide attestation language for your annual risk assessment.

Does the AI hallucinate?

Yes — every clinical AI does, and ClinicBox is no exception. We design for clinician-in-the-loop review on every note. We will publish our evaluation methodology and show side-by-side accuracy on real (de-identified) audio against the major cloud scribes once design-partner testing is complete.

When can I get one?

We are shipping the first batch to design partners now. Joining the waitlist holds your spot in the next general shipment — you'll get a date estimate by email once we confirm the next batch size.

09 · RESERVE

Reserve your box.
We ship in the order requests arrive.

We will only email you about ClinicBox. We will never train any model on your reservation data. Your email gets deleted on request — no recovery, no archive.