AI scribe for therapists. Your data never leaves the box.
ClinicBox is a small on-prem appliance designed to draft SOAP, DAP, BIRP, and EMDR notes in under a minute — with session audio and PHI staying entirely inside your office. No cloud, no BAA chain.
No credit card. Just an email to hold your spot in the first shipment.
Built for US private-practice mental health clinicians who don't want session audio leaving their office.
What every private-practice therapist has been living with.
Documentation is eating your week.
Most outpatient therapists spend 10 to 14 hours per week on progress notes — the single largest contributor to burnout in behavioral health (Psychiatric Services, 2023). Sundays are charting Sundays.
Cloud AI scribes ask you to trust someone you can't audit.
Every vendor in the category runs your patient's session audio through their cloud. Their BAA is paper. Their SOC 2 audits their promises. Neither is an audit of your therapy session. And every quarter another vendor quietly rewrites a ToS.
You've already had the conversation in your head. What happens if their model trains on my client's voice? What do I tell a patient who asks where the recording goes? What does my next HIPAA risk assessment look like? Meanwhile your Sundays still belong to charting, and the next OCR enforcement headline is one news cycle from being in your state.
ClinicBox is a small appliance you plug into your office network.
The entire AI model — a clinically-tuned open-weight LLM (Llama 3.1 / Qwen 2.5 class) — runs on the box. Session audio enters the box. The note comes out. Nothing in between ever touches a cloud.
You own the hardware. You control the only network port. Unplug the ethernet mid-session and the note keeps generating. That's not a promise about a vendor. That's the architecture.
Five things that are different.
Your data never leaves the box.
Session audio, transcripts, and notes never traverse your LAN. No cloud vendor in the loop — by architecture, not promise.
SOAP, DAP, BIRP, EMDR from day one.
Notes drafted by a model tuned on therapy-session patterns, not general medicine. Designed for fewer edits and better fidelity than broad-clinical scribes.
Plug in power and ethernet. Done.
No port forwarding. No IT department. Open clinicbox.local from your laptop and run your first session through it the same week.
The box keeps working even if we don't.
Model weights are local. Binaries are signed and on-device. You bought a tool, not a subscription to your own data.
An honest answer for your intake form.
"This office uses on-prem AI. No patient audio ever leaves this building." One sentence. Defensible. Yours.
Three steps. Designed to set up in 30 minutes. Running by your next session.
Reserve
Leave us your email and reserve a box in the next shipment. We ship in the order requests arrive.
Plug in
When your box arrives, plug power and ethernet into the wall. Open clinicbox.local on the laptop you already use.
Record a session
Use the paired desk mic or import a recording. The note is designed to be ready in under a minute. Copy-paste or PDF-export to your EHR.
Coming soon — from the people running the first batch.
ClinicBox is currently in design-partner phase.
Real testimonials from named PsyD and LCSW partners will appear here once their first cycle of use is complete — with their specific time-saved-per-week figures and what they told their patients about the box.
We will not invent quotes.
The questions every therapist asks us.
Why hardware? I already pay $59/mo for Upheal or Mentalyc.
What if your company shuts down?
How do I get notes into SimplePractice or TherapyNotes?
Is the box HIPAA compliant?
Does the AI hallucinate?
When can I get one?
Reserve your box.
We'll only email you about ClinicBox. We will never train any model on your reservation data. If you change your mind before we ship, your email gets deleted on request — no recovery, no archive.
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